Purpose: The Elbow
Valley Cycle Club is committed to maintaining the accuracy,
confidentiality and security of your personal information. This
Protection of Personal Information Policy describes the personal
information that we collect from or about you, and how we use and to
whom we disclose that information.
references in this Policy to "Elbow Valley Cycle Club", "we", "us",
"our" and like terms should be interpreted accordingly.
the purposes of this Protection of Personal Information Policy, personal
information is any information about an identifiable individual, other
than the person's business title or business contact information when
used or disclosed for the purpose of business communications. Personal
information does not include anonymous or non-personal information
(i.e., information that cannot be associated with or traced back to a
Information do we Collect? We collect and maintain different types
of personal information in respect of individuals with whom we
interact. This includes:
and identification information, such as your name, address,
telephone number, e-mail address;
information such as your payment methods;
Consent As a general rule, we
collect personal information directly from you.
We may utilize the
services of third parties in our organization and may also receive
personal information collected by those third parties. Where this is
the case, we will take reasonable steps to ensure that such third
parties have represented to us that they have the right to disclose your
personal information to us.
Why Do We Collect
Personal Information? We collect personal information to enable us
to manage and develop our club and operations, including:
to provide you with services that have been requested;
be able to review services that we provide to you so that we may
understand your requirements and so that we may work to improve
protect us against error, fraud, theft and damage to our goods
other reasonable purpose to which you consent.
How do we Use Your Personal
Information? We use your personal information for the purposes
which we have obtained your consent.
When do we Disclose Your Personal
Information? When you sign up for membership with EVCC, we agree to
not sell or rent your personal information in any way (however, remember
that EVCC is a public directory and other members can see whatever
information you choose to make public). We share your personal
information with our volunteers, contractors, consultants and other
parties who require such information to assist us with establishing,
maintaining and managing our relationship with you, including: third
parties that provide services to us or on our behalf; third parties that
collaborate with the Elbow Valley Cycle Club in the provision of
services to you; and, third parties whose services we use to perform our
Further, your personal
information may be disclosed:
Your Consent is
Important to Us Typically, we will seek your consent at the time
that we collect the personal information. If we plan to use or disclose
your personal information for a purpose not previously identified we
will advise you of that purpose before such use or disclosure.
How is Your Personal
Information Protected? Elbow Valley Cycle Club endeavors to maintain
physical, technical and procedural safeguards that are appropriate to
the sensitivity of the personal information in question. These
safeguards are designed to prevent your personal information from loss
and unauthorized access, copying, use, modification or disclosure.
Updating Your Personal
Information Since we use your personal information to provide
services to you it is important that the information contained in our
records is both accurate and current. If your personal information
happens to change, please keep us informed of such changes.
Access to Your
Personal Information You can ask to see the personal information
that we hold about you. If you want to review, verify or correct your
personal information, please contact our Membership Director using the
contact information set out below. Please note that such communication
must be in writing.
When requesting access to your personal information, please note that we
may request specific information from you to enable us to confirm your
identity and right to access, as well as to search for and provide you
with the personal information that we hold about you.
Inquiries or Concerns?
about how we manage your personal information, please contact our
Membership Director by telephone, in writing or by e-mail. We will
endeavor to answer your questions and advise you of any steps taken to
address the issues raised by you. If you are unsatisfied with our
response, you may be entitled to make a written submission to the
Privacy Commissioner applicable for your jurisdiction.
Privacy Officer We
have appointed the Elbow Valley Cycle Club Membership Director as
contact information for our Membership Director is as follows:
Mail: Membership Director
Box 198, 2137 33 Avenue S.W.
Calgary, T2T 1Z7
Revisions to this
regulatory obligations or in the manner in which we deal with your
personal information. We will post any revised version of this Privacy
Policy on our website (www.elbowvalleycc.org.)