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Purpose: The Elbow Valley Cycle Club is committed to maintaining the accuracy, confidentiality and security of your personal information.  This Protection of Personal Information Policy describes the personal information that we collect from or about you, and how we use and to whom we disclose that information.

Persons Affected: This Privacy Policy applies to and governs Elbow Valley Cycle Club. All references in this Policy to "Elbow Valley Cycle Club", "we", "us", "our" and like terms should be interpreted accordingly. 

Definitions:  For the purposes of this Protection of Personal Information Policy, personal information is any information about an identifiable individual, other than the person's business title or business contact information when used or disclosed for the purpose of business communications.  Personal information does not include anonymous or non-personal information (i.e., information that cannot be associated with or traced back to a specific individual).  

What Personal Information do we Collect? We collect and maintain different types of personal information in respect of individuals with whom we interact.  This includes:

  • contact and identification information, such as your name, address, telephone number, e-mail address;

  • registration statistics;

  • financial information such as your payment methods;

Consent As a general rule, we collect personal information directly from you. 

We may utilize the services of third parties in our organization and may also receive personal information collected by those third parties.  Where this is the case, we will take reasonable steps to ensure that such third parties have represented to us that they have the right to disclose your personal information to us.

Why Do We Collect Personal Information? We collect personal information to enable us to manage and develop our club and operations, including:

  • to provide you with services that have been requested;

  • to be able to review services that we provide to you so that we may understand your requirements and so that we may work to improve our services;

  • to protect us against error, fraud, theft and damage to our goods and property;

  • any other reasonable purpose to which you consent.

How do we Use Your Personal Information? We use your personal information for the purposes described in this Privacy Policy or for any additional purposes for which we have obtained your consent.   

When do we Disclose Your Personal Information? When you sign up for membership with EVCC, we agree to not sell or rent your personal information in any way (however, remember that EVCC is a public directory and other members can see whatever information you choose to make public).  We share your personal information with our volunteers, contractors, consultants and other parties who require such information to assist us with establishing, maintaining and managing our relationship with you, including: third parties that provide services to us or on our behalf; third parties that collaborate with the Elbow Valley Cycle Club in the provision of services to you; and, third parties whose services we use to perform our services.

Further, your personal information may be disclosed:

  • to protect the rights and property of the Elbow Valley Cycle Club;

  • during emergency situations or where necessary to protect the safety of a person or group of persons;

  • with your consent.

Your Consent is Important to Us Typically, we will seek your consent at the time that we collect the personal information. If we plan to use or disclose your personal information for a purpose not previously identified we will advise you of that purpose before such use or disclosure.

How is Your Personal Information Protected? Elbow Valley Cycle Club endeavors to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to prevent your personal information from loss and unauthorized access, copying, use, modification or disclosure.

Updating Your Personal Information Since we use your personal information to provide services to you it is important that the information contained in our records is both accurate and current.  If your personal information happens to change, please keep us informed of such changes.

Access to Your Personal Information You can ask to see the personal information that we hold about you.  If you want to review, verify or correct your personal information, please contact our Membership Director using the contact information set out below. Please note that such communication must be in writing.

When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you.

Inquiries or Concerns? If you have any questions about this Privacy Policy or concerns about how we manage your personal information, please contact our Membership Director by telephone, in writing or by e-mail.  We will endeavor to answer your questions and advise you of any steps taken to address the issues raised by you. If you are unsatisfied with our response, you may be entitled to make a written submission to the Privacy Commissioner applicable for your jurisdiction.

Privacy Officer We have appointed the Elbow Valley Cycle Club Membership Director as privacy officer to oversee compliance with this Privacy Policy. The contact information for our Membership Director is as follows: 


Mail: Membership Director
Box 198, 2137 33 Avenue S.W.
Calgary, T2T 1Z7

Revisions to this Privacy Policy Elbow Valley Cycle Club may from time to time make changes to this Privacy Policy to reflect changes in its legal or regulatory obligations or in the manner in which we deal with your personal information.  We will post any revised version of this Privacy Policy on our website (  This Privacy Policy was last updated on Oct 21, 2009.


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